By now, most people involved with the managing of government furnished property or shipping end items to the Department of Defense has heard of iRAPT, the new moniker for the Wide Area Workflow. While this change may make contractors fear that their invoice submissions and property reporting could become even more complicated, the good news is that iRAPT—which stands for Invoicing, Receipt, Acceptance and Property Transfer—is, for all intents and purposes, mostly the same as its predecessor. However, users should be aware of a few functional changes. Below is a list of the most noteworthy changes and how they might affect your business processes.
WAWF e-Business Suite Portal Site
Rather than navigating directly to the WAWF site, you should now look for the newly developed Wide Area Workflow e-Business Suite application. This home page will serve as a portal to iRAPT as well as a variety of different applications such as EDA, myInvoice, IUID, MRS, CORT Tool, and eMIPR.
New FMS Data Fields
The iRAPT Receiving Report (which replaced the DD250 Material Inspection and Receiving Report in WAWF) now includes valuable Foreign Military Sales data fields, such as an FMS Case Identifier, Project Code, Cube, Transportation Account Code, and Special Package Markings/Special Handling Requirements. This information is vital for FMS customers to trace their purchased material as well as to ensure that the shipments can clear customs when shipped internationally.
Misc. Pay Batch Processes
The newly named system now provides a batch process for Misc. Pay, which will be attached to transactions for reference and processing purposes, allowing for a single acceptance date and signature. However, the batch number will not be extracted to the payment system. Users should note that this batch pay process does not apply to Vendor create, Misc. Pay Initiator create, or Misc. Pay (Marine Corps) documents.
Auto-Flag Stagnant Documents
The new Auto Escalate Workflow Document functionality in iRAPT will help move documents through the system more quickly, as it will automatically flag any documents in workable status that have been awaiting action for longer than seven days. This flag will be sent to both the responsible role and the responsible Group Administrator.
Manual Entry Required for CLIN Quantity
CLIN Quantity will no longer be pre-populated from EDA into iRAPT Quantity Invoiced/Shipped for all document types, so you will need to enter this manually for each line item.
Changes to IUID Registry Processes
The IUID Registry has been incorporated into iRAPT, allowing users to capture asset “mark” information as well as all associated fields based on current IUID requirements for the submission of asset pedigree. Perhaps the most important part of this update is that users can no longer add new acquisition deliveries directly to the IUID Registry—you must submit them via the iRAPT Receiving Report.
While some of these process changes will likely affect your day-to-day operations more than others, each is worth noting to ensure you can move through the new iRAPT system in the most efficient way possible.
Stay ahead of your competitors and make sure you are using iRAPT properly. Learn more in our free white paper “iRAPT and the DoD – What Suppliers and Contractors need to know“. Click here to download. Or contact us to speak with one of our experts about implementing a customized automated iRAPT reporting system for your organization.